School Asset Management Software

Introduction

Technology has changed education and made learning more accessible and interesting. Emerging technologies such as interactive white boards, online materials, and mobile applications assist students to learn in various forms. These aids help teachers to teach and students to learn the concepts better.

Learning depends on the management of school resources. School asset management software can be used to trace and manage the school assets such as computers, projectors and textbooks. This software is built to enable schools track asset utilization and state, which will enable resources to be available at the required time.

What does School Asset Management Software mean?

Asset management in schools means tracking and maintaining hardcopy assets such as computers, projectors and text books. This process will guarantee the efficient use of assets and their availability at the required times. These resources can be managed to assist teaching and learning in schools.

Asset Tracking Software Vs Asset Management System

• Asset tracking software is used to track the position and condition of assets. It assists schools in being aware of the whereabouts of every item and the people who are using it.
• Asset management system comprises tracking and extends its capabilities with features such as a maintenance schedule, lifecycle management and reporting. The system offers an overall account of the past and the current of all assets.

Relevance of Asset Real-Time Information

Real time data on assets enables schools to make fast decisions. As an example, when a device is broken, employees will be able to see its condition and schedule a repair. This information is timely and thus assists in avoiding delays and also the resources are made available whenever the students and teachers need them.

What are the reasons as to why Schools and Educational Institutes require Asset Management?

Schools can have many assets at various sites that the school is unable to control. Unless they are tracked adequately, items are either lost or wasted. Budgets and staff constraints also make it very difficult to manage assets efficiently.

Manual Tracking Risk (Loss, Duplication, Inefficiency)

Using manual systems, such as spread sheets, may cause errors including duplication or omission of updates. This makes it more likely that an asset will be lost and makes it hard to keep proper records. As a result, schools can have issues with the audit and resource distribution.

The Way an Asset Manager Saves Money and Time

An asset manager makes it easier to monitor and upkeep school resources. Schools can save on manual work and avoid expensive repair by automating such activities as checking inventory and setting up maintenance schedules. The efficiency also results in cost saving and saves staff time on more important tasks.

Assets that are being tracked in Schools

Technology – Laptops, Tablets, Smartboards, Projectors

There are a number of technology tools that schools use to improve learning. These can be laptops, tablets, smart boards and projectors. The maintenance of these devices will see that they are present and the equipment is in good condition to be used by the students and teachers.

Plants and Equipment – HVAC, Boilers, Freezers, Ovens, Lab Equipment

The learning environment requires proper functioning facilities and equipments. Schools monitor such items as HVAC units, boilers, freezers, ovens, and laboratory equipment to keep them in good condition and in place when needed.

Transportation – Vehicles and Buses

Student mobility requires transportation assets, including buses and other vehicles. These assets are tracked by schools to keep them up to date and maintainable.

Educational Supplies – Books, Paper and Office Supplies, Sports Materials, Cleaning Materials

Learning activities on a daily basis are supported by educational resources. Goods such as textbooks, stationery, sports equipment and cleaning supplies are monitored to ensure that there is sufficient stock and there are no shortages.

Mobile App and QR Code Tracking and management made easy

Asset management becomes easier with the help of QR codes and mobile apps. QR codes are scannable to obtain asset information fast, and mobile applications can receive updates and be tracked anywhere in real-time. This kind of technology makes management easier and more efficient.

The main characteristics of Zaarvis School Asset Management Software

• Live Tracking QR Code/Barcode Scanning
  Zaarvis makes it possible to track assets in real time by scanning the QR codes and barcodes. It is a rapid update and asset information.
• Preventive Maintenance Scheduling
  The software enables schools to plan preventive maintenance of their assets. This is a proactive way of resolving and detecting future problems before they escalate into big problems.
• Anywhere, anytime, anyhow Mobile App
  Zaarvis delivers a mobile application which notifies you of any changes in assets wherever you are. This will make it possible to manage and monitor assets at the same time.
• Complete Lifecycle History of Assets (Purchase – Usage – Repair – Disposal)
  The software keeps a history of all assets including the history of purchases and disposal. This entire record is helpful in taking a decision and being accountable.
• Powerful Reporting and Data-led Insights
  Zaarvis offers powerful reporting systems that present insights that are based on data. Such reports help to analyze the performance of assets and make sound decisions.
• Multi-Location Service to School Districts
  The software also caters to various locations, which is why it is school district appropriate. This capability enables management of assets in different schools to be centralized.
• Individual Dashboards and Simple Assignment of Assets
  Zaarvis has custom user dashboards. Also, the tasks of assigning assets to users can be easily performed, improving accountability and management.

Advantages of adopting Asset Management in Schools

Enhance Records and Accountability

Asset management software helps improve record keeping due to the centralized nature of the software to manage school assets. This contributes to greater accountability among employees and learners. Proper documentation assists in tracking asset utilization and state, as well as accountable use.

Prevent Repeat Purchases and Shopping

Asset management systems assist schools in preventing unnecessary duplication of purchases through real time viewing of available stock. This saves money and also ensures that resources are put to good use.

Provide Preventive Maintenance to Lengthen Asset Life

Maintenance is essential in ensuring that there is an extension in the life of school assets. Asset management software will enable schools to plan and coordinate preventive maintenance operations to minimize unforeseen failures and expensive maintenance.

Create More Openness With Live Updates

Asset management systems provide real-time updates that enhance transparency in the use and condition of the assets. Such openness will promote trust in stakeholders and facilitates decision-making.

Support Greater Budget Planning and Funding Requests

With proper information on the utilization and status of assets, schools can make sound decisions concerning budgeting and funding. This science-based method helps to plan better and makes funding applications more potent.

Increase Learning Environment through decreasing interruptions

The assets are well maintained and the learning environment is smooth. Asset management systems help to improve the overall learning process by eliminating inconveniences related to equipment failures or shortages.

How Zaarvis Helps Education Institutions

School-type specific workflows

Zaarvis provides customizable workflows that best suit the needs of different types of schools. This flexibility will make sure that the processes associated with managing the assets would be aligned with the specific needs of the individual institutions.

Simple Interconnection with SIS, HR, Finance and Inventory Systems

Zaarvis can easily integrate with other systems like Student Information Systems (SIS), Human Resources (HR), finance and inventory systems. Such integration simplifies operations and minimizes data silos.

Leverage Data to make Decisions ahead

The software also offers data-driven information that can support strategic planning and decision-making. Schools can predict needs and allocate resources by performing an analysis of asset data.

Trends to Watch in Future of School Asset Management

AI-powered automation

AI is changing the way schools are managing assets. It automates processes, such as tracking and maintenance, and makes them faster and more precise.

Asset tracking software in the cloud

Cloud service enables schools to view data on their assets at any place. Such flexibility enhances efficiency and provides real time updates.

Teacher/administrator mobile solutions

The mobile applications allow employees to control assets at all times. Such convenience contributes to more appropriate decision-making and time-saving behavior.

IoT sensor integration to predictive maintenance

IoT sensors track the conditions of assets and anticipate failures prior to their occurrence. This is a proactive method that minimizes the downtime and maintenance.

What makes Zaarvis your School Asset Manager?

Small and big school district scalable solution

Zaarvis can fit schools of any size and included with flexible options that expand with your needs.

Free demo & trial available

Get a free trial and demo of Zaarvis. You need to know how it can help your school before committing to it.

Flexible and low-priced products

Zaarvis provides pricing strategies which meet different budgets. Customization helps you to pay only what you need.

24/7 support and cloud access

Get the Zaarvis on the go. They have a full time support team that will be available 24/7 to help you.

Reliable, innovative, trusted by schools

Zaarvis is reliable in performance and has some innovative features that help in managing the assets in schools.

Conclusion

Effective management of school assets is very important in the modern day education system. Asset management software is used to assist schools in monitoring and keeping track of their resources. Zaarvis provides a smart, data-driven, real-time, and cost-saving school solution. Zaarvis streamlines the process of managing assets with such features as QR code scanning, preventive maintenance scheduling, access via a mobile application, and more. This results in increased utilization of resources and low cost of operation.